10th Anniversary Campaign

Associate Director of University Advising




Start Date


Application Deadline

Job Description

Main Responsibilities:

  • Developing meaningful, purposeful, and sustainable relationships with students
  • Co-develop and implement a careers education program
  • Support students in their transition to the IB Diploma Programme with preliminary university information and guidance on IB subject selection
  • Provide guidance, information and advocacy to students as they navigate their way through the university application process domestically, US, Europe, and so forth
  • Ensure students are well-informed, supported and empowered to identify the right “fit/match” with colleges/universities
  • Coach students to present themselves to those universities in a manner that highlights their strengths
  • Coordinate meetings/sessions to inform/update/educate parents on the the philosophy and vision of the department
  • Support the management of operations critical to the program including:
    • Co-coordinating standardized testing
    • Developing and monitoring the department’s budgets


Specific Tasks:

Individual Guidance and Counseling

  • Establish a personal advising relationship to an assigned caseload of students in G11-12 to offer advice on a range of issues including:
    • Resources for researching universities worldwide; guidance on visiting campuses, informational interviews with Admissions staff, and questions to research;
    • Short-listing reach/realistic/likely universities for applications following detailed research — country-specific and individual university application procedures;
    • Fee status/financial aid/scholarship opportunities & application procedures;
    • University planning and application procedures for Gap Year;
    • Career options available following tertiary education; university courses best suited for career plans;
    • Strategies for strengthening academic and overall profile to ensure best possible application outcomes, including advice on standardized test planning, work experience, essays, interviews, etc.;
    • Identify students who need financial assistance and provide detailed guidance and support to ensure the best scholarship matches;
    • Offer individual guidance interviews to G10 students about IB course selection based on careers exploration, academic interests identified, and tentative university plans.


Group Guidance for Students, Parents, and Staff

  • Inform students, parents, and staff about university systems. Conduct information sessions about university destinations and issues.
  • Guide G11 and G12 students and UWC ISAK Japan graduates through the university application process via small and large group work (group assemblies, lunchtime/after school/evening information sessions, etc.).
  • Guide G11 and G12 students planning to take a Gap Year or on their university plans.
  • Advise and run workshops for students on personal statement and college essay writing. Provide individual feedback on multiple drafts of students’ personal statements/essays.
  • Guide G10 students on preliminary university exploration and university implications of their IB course selection via small and large group work.
  • Produce materials to support staff involvement in the university application process (G11-12).


Administration and Communication

  • Inform students, parents, and staff of relevant deadlines and support throughout the varied application processes for multiple university destinations.
  • Use Maia Learning for US/CAN application processing and UCAS for UK application processing. Manage and track university applications made by allocated students, including processing school-issued supporting documents, following up with university representatives and troubleshooting as needed.
  • Contribute to printed and electronic communication (including a weekly University Advising Bulletin, the University Advising website, and other forms of communication) to inform students, parents, and staff about on and off-campus events, university information opportunities, deadlines, and other relevant tertiary information.
  • Actively seek financial aid and scholarship opportunities worldwide and facilitate student research for scholarships. Coordinate scholarship nominations and applications.
  • Write or review, edit and collate references. Manage the production of high-quality references by contributing to Insets and publications for teachers and other relevant members of staff.
  • Contribute to collation and analysis of university application and placement data, and use appropriate data analysis to inform various aspects of university guidance provided.
  • Network with UWC ISAK Japan alumni regarding final destinations, sharing their university experiences with current students.
  • Regularly update knowledge base on all university-related matters in a rapidly changing tertiary world through personal research, departmental Insets, and various professional development opportunities including visiting universities and making presentations at relevant conferences, very often during the school holidays.


Relationship with Universities and Organizations

  • Co-host (virtual) visits from universities throughout the school year.
  • Liaise with universities and educational institutions through a variety of forums, including mutual visits, regular email and telephone communication, sharing publications, evening and weekend information sessions and receptions, networking opportunities at conferences and during visits to university campuses, etc.
  • Maintain ongoing relationships with university representatives to better advocate for students and UWC ISAK Japan regarding admissions decisions, waitlists, conditional offers, financial aid awards, etc.
  • Develop relationships with UWC ISAK Japan’s Alumni and Parents Association.


Part of the Team

  • Work with the Head of School and Director of University Advising to develop and implement appropriate procedures consistent with the school’s values and practices.
  • Ensure through regular meetings, briefings, and other forms of communication that appropriate members of staff are kept informed of tertiary issues pertaining to students and of any changes in university systems worldwide that may have implications for IB course selection or any other aspect of academic guidance provided to students.


Main Working Relationships:

The main working relationships are the Head of School, Director of University Advising, UWC schools/colleges, Grade Coordinators, Advisors, IB Coordinator, Counselors, Admissions, and External Tertiary Institutions.



  • Candidates should have a Bachelor’s degree in an appropriate field (master’s degree preferred).
  • At least 3+ years experience in university advising at an international school is preferred.
  • The ability to engage with students and to engender enthusiasm for learning is a pre-requisite for working at UWC ISAK Japan.
  • Candidates should be passionate about working within an international and multicultural environment. Flexibility of approach and a collaborative style are essential.
  • Applicants should possess excellent communication skills, be a strong writer, a compelling speaker, and a thoughtful listener.
  • Expectations include strong time-management skills, empathy, energy, flexibility, maturity, optimism and a strong work ethic are highly valued.
  • Able to function in a dynamic and fast-paced office environment that encourages collaboration, congeniality, and collegiality.
  • A self-starter with the ability to complete tasks in a timely fashion.
  • It should be noted that UWC ISAK Japan is a dynamic and high energy environment: the rewards are high — but so are the demands on time and engagement.


Contract Period:

August 1, 2024 – July 31, 2026. Thereafter, employment may be renewed by agreement.



Salary will be determined based on experience



All employees must adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy at all times. If, in the course of carrying out their duties, an employee becomes aware of any actual or potential risks to the safety or welfare of children in the School, they must report those concerns to the DSL (Designated Safeguarding Lead) or DDSL (Deputy Designated safeguarding Lead) immediately.


How to Apply:

Submit a cover letter and resume using the subject line Associate Director of University Advising Job Posting to: [email protected]. Resumes will be reviewed on a rolling basis.

For more information about UWC ISAK Japan, please visit our website at www.uwcisak.jp

General Information

A Shared UWC Mission

UWC makes education a force to unite people, nations and cultures for peace and a sustainable future.

Our Distinct Identity

At UWC ISAK Japan, we empower each other to be transformational leaders who explore new frontiers and make a positive impact today and in the future.

We believe not only in the power of education, but also in the power of young people to become catalysts for positive change. We aim to create an environment where students learn to understand and appreciate different perspectives, challenge themselves academically and emotionally, and develop their innate potential as change-makers who can identify what is most important and needed, take action in the face of discomfort, use diversity as a strength, and support others in this practice.

Our Motto

Our school motto reflects our hopes for and dedication to all UWC ISAK Japan students as they journey through one of the most important and exciting times of their lives.

One Life. Realize Your Potential. Be a Catalyst for Positive Change.

One Life
Realize Your Potential
Be a Catalyst for Positive Change

Leadership Education at UWC ISAK Japan

At UWC ISAK Japan, we empower each other to be transformational leaders who explore new frontiers and make a positive impact today and in the future.

We believe not only in the power of education, but also in the power of young people to become catalysts for positive change. We aim to create an environment where students learn to understand and appreciate different perspectives, challenge themselves academically and emotionally, and develop their innate potential as change-makers who can identify what is most important and needed, take action in the face of discomfort, use diversity as a strength, and support others in this practice.

We believe in transformational leadership.

Who is a transformational leader?

A transformational leader is someone who consistently identifies what is most important and what is needed, takes action in the face of discomfort, uses diversity as a strength, and supports others in this practice. With continuous practice, a transformational leader creates positive change within self and the community at large.

A transformational leader consistently applies these foundational skills of leadership:

  • Awareness: Deeply observes oneself and the environment, and understands what is important for self and the greater good.
  • Connection: Empathizes with members of a community, understands their diverse potentials and values, and supports them towards a common goal.
  • Action Taking: Steps out of one’s comfort zone to courageously bring ideas to life.
  • Self-Discipline: Responds positively to challenges with measured reflection, growth mindset, resilience and optimism.
  • Creativity: Generates innovative ideas and questions and builds upon those of others


Leadership is a practice.

Leadership is not a position or status that a selective group of people earn, whether by the virtue of their economic or social position in society or their innate demeanor or personality. At UWC ISAK Japan, we believe that leadership is a practice. This practice is integrated into our curriculum​, and we believe that with practice, individuals can grow and integrate the essential skills of leadership.

About UWC

Founded in 1962, UWC (United World Colleges) is a global education movement that makes education a force to unite people, nations and cultures for peace and a sustainable future. UWC is comprised of schools and colleges in 18 countries, with national committees and selection contacts in more than 155 countries. UWC fosters a lifelong commitment to social responsibility, and to date has inspired a network of 60,000 alumni who believe it is possible to work for positive change.

The majority of students attending UWCs are selected by UWC national committees. In support of the belief that education should be independent of a student’s ability to pay, 70% of national committee selected IB Diploma students receive full scholarships. The UWC movement places a high value on experiential learning, outdoor education, service and other cultural understanding, alongside the academically challenging International Baccalaureate Diploma Programme (IBDP).

About UWC ISAK Japan

UWC ISAK Japan is Japan’s only full-boarding international high school and the newest member of the United World Colleges movement. Following the Japanese school system, UWC ISAK is a three-year high school, with all students in grades 11 and 12 following the IB Diploma Programme curriculum. The school is accredited by the Japanese Ministry of Education (MEXT) and all graduates receive a Japanese high school diploma. Currently approximately 200 students from nearly 80 countries attend UWC ISAK Japan, with 70% of students receiving full or partial need-based scholarship support. 30% of enrolled students are Japanese, with the remaining 70% coming from homes outside of Japan.


Karuizawa is located in Nagano Prefecture, home to the 1998 Winter Olympics and fondly referred to as the “Roof of Japan.” Karuizawa has been attracting an international mix of visitors since the late nineteenth century. The mountainous climate keeps Kaurizawa cool and comfortable during Japan’s summer months, making it a popular escape from Tokyo’s heat and humidity. Karuizawa experiences four seasons with regular snow in the winter which generally lasts from early December through February. Monthly temperatures average between 21 and -5 throughout the year.

While the full-time population of Karuizawa is around 20,000, the population of the town increases dramatically during the summer tourist season. From Tokyo, it takes approximately 70 minutes to reach Karuizawa station on the Shinkansen (Japanese bullet train).

Karuizawa is a favorite destination for outdoor enthusiasts and offers year-round recreation including hiking, cycling, tennis, golf and skiing. In addition, a vibrant arts & crafts scene includes art galleries and museums, a performing arts center, a symphony hall, and a community symphony. There are also many good restaurants with wide ranging cuisines, a large upscale outlet mall with designer shops, a variety of onsen hot springs and a local volcano, Mt. Asama.

UWC ISAK Japan is located on the outskirts of Karuizawa, in a quiet residential community and the school is not within easy walking distance to a train station or a large supermarket. Schooling options for faculty children are limited to the local public schools where all instruction and communication is in Japanese. We are not able to guarantee admission to UWC ISAK for faculty children in grades 10-12 or to guarantee scholarships if faculty children are admitted.

For more information about the town of Karuizawa, please go to the following website:

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Imagine… if there was an ISAK lower school!

Dear Friends of UWC ISAK,

UWC ISAK is celebrating its 10th anniversary! We are proud of where we’ve come from, and we are excited about the next decade.

At this important milestone, we are wondering – in pursuit of broadening our impact, could an ISAK Lower School be considered as one of the options and would it be feasible? A school that embraces ISAK values and vision for a better future?

As we embark on this journey, if you would like to participate in possible market research and receive updates, please subscribe to our mailing list.