Role Summary

UWC ISAK Japan is a three-year international, fully boarding high school and part of the United World Colleges movement. Our campus is located in the resort town of Karuizawa, Nagano, Japan, and our campus is home to 200 students from 80+ different countries, as well as world-class faculty and staff from Japan and around the globe.

The Mail & Logistics Support Staff is responsible for managing and supporting the handling of mail and deliveries across the campus. This role includes administrative procedures related to shipping, coordination of incoming and outgoing deliveries, and basic logistics support.

This position is open to candidates with disabilities as part of our inclusive hiring initiative. Reasonable accommodations can be discussed and arranged based on individual needs. Job duties and task allocation can be adjusted in consultation with the employee, taking into consideration individual needs and reasonable accommodations.

Job Duties

Manage outgoing mail and courier shipments, including administrative procedures
Receive deliveries and distribute them to relevant departments
Handle cash-on-delivery (COD) packages and manage associated payments
Coordinate shipment of large items such as suitcases (approx. twice per year, between campus and airport)
Provide general administrative and logistics support as required

Skills/Qualifications

Ability to perform basic administrative tasks
High level of accuracy and attention to detail
Basic PC skills (email, simple data entry, etc.)
Ability to communicate effectively with multiple departments within the school
Ability to handle and transport packages, including heavier items such as suitcases
Basic conversational English or willingness to communicate in English
No specific test scores or certifications required
Require excellent organization as multitasking and communication skills
Be a self-starter and self-motivated
Valid Japanese drivers license
Understand the aim and philosophy of UWC ISAK Japan.

Preferred:

Experience in administrative work, logistics, or shipping operations

Working Hours

5 days per week, 6 hours per day
Weekends and public holidays off
Working hours and duties can be adjusted if reasonable accommodations are required

Salary and Benefits

Salary will be determined based on experience. Estimated approx. 1.7 million JPY (before taxes/withholding).
Health insurance through the Shigaku Kyosai (Private School Mutual Aid) health plan
Free lunch in the school cafeteria on weekdays during the school year
Annual paid leave
Employer provided technology including laptop and smartphone, if needed
Commuting allowance

Reasonable Accommodations

The school will consider each candidate’s disability characteristics and required accommodations, and will make adjustments to job duties, work methods, and the work environment in consultation with the individual.

To support mutual understanding, workplace visits or trial work experiences may be offered either prior to application or during the recruitment process.

Safeguarding

All employees must adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy at all times. If, in the course of carrying out their duties, an employee becomes aware of any actual or potential risks to the safety or welfare of children in the School, they must report those concerns to the DSL (Designated Safeguarding Lead) or DDSL (Deputy Designated safeguarding Lead) immediately.

How To Apply

Please submit the following documents to [email protected]:

Cover Letter
CV (including any experience working in a residential environment)
Note: The selected candidate will need to complete a criminal background check and reference check before the start of employment. UWC ISAK Japan will be responsible for the cost of the background check.

General Information

We are looking for applicants who will be a strong fit for our unique educational environment. Please read this general information and give it careful consideration before submitting an application.

UWC ISAK Japan Core Values

UWC makes education a force to unite people, nations and cultures for peace and a sustainable future.

Our Distinct Identity

Our school vision reflects our hopes for and dedication to all UWC ISAK Japan students as they journey through one of the most important and exciting times of their lives.

One Life

Realize Your Potential

Be a Catalyst for Positive Change

We believe not only in the power of education, but also in the power of young people to become catalysts for positive change. We aim to create an environment where students learn to understand and appreciate different perspectives, challenge themselves academically and emotionally, and develop their innate potential as change-makers who can identify what is most important and needed, take action in the face of discomfort, use diversity as a strength, and support others in this practice.

Leadership Education at UWC ISAK Japan

Part of our distinct identity as a UWC is our focus on leadership and innovation.

We believe in transformational leadership.

Who is a transformational leader?

A transformational leader is someone who consistently identifies what is most important and what is needed, takes action in the face of discomfort, uses diversity as a strength, and supports others in this practice. With continuous practice, a transformational leader creates positive change within self and the community at large.

A transformational leader consistently applies these foundational facets of leadership:

Identify what is needed and what is important: a key attitude for making meaningful and lasting change is to identify what is actually the need and what is most important. These allow us to prioritise our efforts.
Take action in the face of discomfort: stability is comfortable while taking action requires energy and effort. We recognise action is necessary to make positive change in our lives, communities, and the world.
Use diversity as a strength: diversity works as a strength when dissenting voices are heard, communication is open and frequent, and where conflict is issue-based rather than relationship-based. Using diversity in leadership helps us find innovative and effective solutions in ambiguous and challenging situations.
Support others in this practice: positive change grows when we show up for others. Examples of how we support others include; sharing knowledge, teaching skills, mentoring, making introductions to other people, seeking debate and input, instilling ownership and accountability, challenging people, encouraging conversational turn-taking, and celebrating successes.

Leadership is a practice.

At UWC ISAK Japan, we believe that leadership is a practice. This practice is integrated into the programs, and we believe that with practice, individuals can grow and use the foundational facets of leadership.

About UWC

Founded in 1962, UWC (United World Colleges) is a global education movement that makes education a force to unite people, nations and cultures for peace and a sustainable future. UWC is comprised of schools and colleges in 18 countries, with national committees and selection contacts in more than 150 countries. UWC fosters a lifelong commitment to social responsibility, and to date has inspired a network of 60,000 alumni who believe it is possible to work for positive change.

The majority of students attending UWCs are selected by UWC national committees. In support of the belief that education should be independent of a student’s ability to pay, 70% of national committee selected IB Diploma students receive full scholarships. The UWC movement places a high value on experiential learning, outdoor education, service and other cultural understanding, alongside the academically challenging International Baccalaureate Diploma Programme (IBDP).

About UWC ISAK Japan

UWC ISAK Japan is Japan’s first full-boarding international high school and the 17th member of the United World Colleges movement. Following the Japanese school system, UWC ISAK is a three-year high school, with all students in grades 11 and 12 following the IB Diploma Programme curriculum. The school is accredited by the Japanese Ministry of Education (MEXT) and all graduates receive a Japanese high school diploma.

Currently 200 students from more than 80 countries attend UWC ISAK Japan, with 70% of students receiving full or partial need-based scholarship support. About 25% of enrolled students are Japanese, with the remaining 75% coming from homes outside of Japan.

Location

Karuizawa is located in Nagano Prefecture, home to the 1998 Winter Olympics and fondly referred to as the “Roof of Japan.” Karuizawa has been attracting an international mix of visitors since the late nineteenth century. The mountainous climate keeps Kaurizawa cool and comfortable during Japan’s summer months, making it a popular escape from Tokyo’s heat and humidity. Karuizawa experiences four seasons with regular snow in the winter which generally lasts from early December through February.

Monthly temperatures average between 21 and -5 throughout the year.

While the full-time population of Karuizawa is fewer than 20,000, the population of the town increases dramatically during the summer tourist season. From Tokyo, it takes approximately 70 minutes to reach Karuizawa station on the Shinkansen (Japanese bullet train).

Karuizawa is a favorite destination for outdoor enthusiasts and offers year-round recreation including hiking, cycling, tennis, golf and skiing. In addition, a vibrant arts & crafts scene includes art galleries and museums, a performing arts center, a symphony hall, and a community symphony. There are also many good restaurants with wide ranging cuisines, a large upscale outlet mall with designer shops, a variety of onsen hot springs and a local volcano, Mt. Asama.

UWC ISAK Japan is located on the outskirts of Karuizawa, in a quiet residential community and the school is not within easy walking distance to a train station or a large supermarket. Schooling options for faculty children are limited to the local public schools where all instruction and communication is in Japanese. We are not able to guarantee admission to UWC ISAK for faculty children in grades 10-12 or to guarantee scholarships if faculty children are admitted.

For more information about the town of Karuizawa, please visit the Life in Karuizawa section on the Work at ISAK page.

Facility Administration Staff (part-time)

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