Data Manager / System Administrator (Full-Time Position) - UWC ISAK Japan

Data Manager / System Administrator (Full-Time Position)

Job Summary: Data Manager / System Administrator

UWC ISAK Japan is a three-year international boarding high school and part of the United World Colleges Movement. Our campus is located in the resort town of Karuizawa, Nagano, Japan, and our campus is home to students from 80+ different countries, as well as world-class faculty and staff from around the globe.

We are looking to recruit a full-time Data Manager/System Administrator who will be responsible for maintaining our school database while providing additional support for various tasks managed by the IT Center.

Main tasks of the Data Manager / System Administrator:
  • Maintain a daily record of student class attendance
  • Enter and update new staff and student information
  • Ensure that all staff and student data and information is up to date
  • Handle all academic transcript requests
  • Produce records required for MEXT
  • Prepare report cards
  • Oversee collection, input and maintenance of student, parent and staff records
  • Coordinate with Admissions and the IT Center to synchronize records across all databases
    Provide general IT support for the school community (tech training and software/hardware support for students and faculty, IT equipment procurement and management, troubleshooting, account management, etc.)
  • Highly organized and detail oriented; able to meet tight deadlines
  • Experience working with data management/SIS; must ensure data security
  • Eager to proactively tackle new projects
  • Able to respond flexibly to changing requests and priorities
  • Familiarity with Apple products, Google apps or school database systems is a strong plus
  • Website maintenance/editing skills or experience with IT network systems
  • Experience assisting clients
  • Experience assisting business/organization with admin apps
  • Native or near-native English speaker, with an intermediate or higher level of Japanese skills
Hiring Timeline: Open until filled
  • Anticipated Start Date: January 6, 2020
  • Starting salary: Salary commensurate to experience
  • Employment status: Full-time employee (Monday – Friday). Overtime occasionally required
  • Employment Location: UWC ISAK Japan Campus (Karuizawa, Japan)

* Note: UWC ISAK Japan does not have on-campus housing for staff, and our school is not within walking distance of a train station. The successful candidate should plan on possessing a valid driver’s license and car.

Additional Benefits:
  • Health care through the Shigaku Kyosai (Private School Mutual Aid) health plan
  • Free lunch in the school cafeteria on weekdays during the school year / during Summer School
  • Fall break, winter break and spring break, in addition to annual paid leave
  • Professional development allowance (50,000 JPY / year)
  • Commuting allowance

* The selected candidate will need to complete a criminal background check before the start of employment. UWC ISAK Japan will be responsible for the cost of the background check.

How to Apply

Please upload your cover letter and resume using the following link:

Data Manager Resume Upload Form

We are looking for applicants who will be a strong fit for our unique educational environment. Please read this general information and give it careful consideration before submitting an application.
General Information
UWC ISAK Japan Core ValuesA Shared UWC Mission

UWC makes education a force to unite people, nations and cultures for peace and a sustainable future.

Our Distinct Identity

UWC ISAK Japan empowers students to become transformational leaders who explore new frontiers for the greater good of Asia and beyond.

We believe not only in the power of education, but also in the power of young people to become catalysts for positive change. We aim to create an environment where students learn to understand and appreciate different perspectives, challenge themselves academically and emotionally, and develop their innate potential as change-makers who can identify what is most important and needed, take action in the face of discomfort, use diversity as a strength, and support others in this practice.

Our Motto

Our school motto reflects our hopes for and dedication to all UWC ISAK Japan students as they journey through one of the most important and exciting times of their lives.

One Life. Realize Your Potential. Be a Catalyst for Positive Change.

Leadership Education at UWC ISAK Japan

Part of our distinct identity as a UWC is our focus on leadership, specifically leading ourselves and leading with others.

We believe in transformational leadership.
Who is a transformational leader?

A transformational leader is someone who consistently identifies what is most important and what is needed, takes action in the face of discomfort, uses diversity as a strength, and supports others in this practice. With continuous practice, a transformational leader creates positive change within self and the community at large.

A transformational leader consistently applies these foundational skills of leadership:

  • Awareness: Deeply observes oneself and the environment, and understands what is important for self and the greater good.
  • Connection: Empathizes with members of a community, understands their diverse potentials and values, and supports them towards a common goal.
  • Action Taking: Steps out of one’s comfort zone to courageously bring ideas to life.
  • Self-Discipline: Responds positively to challenges with measured reflection, growth mindset, resilience and optimism.
  • Creativity: Generates innovative ideas and questions and builds upon those of others
Leadership is a practice.

Leadership is not a position or status that a selective group of people earn, whether by the virtue of their economic or social position in society or their innate demeanor or personality. At UWC ISAK Japan, we believe that leadership is a practice. This practice is integrated into our ​curriculum​, and we believe that with practice, individuals can grow and integrate the essential skills of leadership.

About UWC

Founded in 1962, UWC (United World Colleges) is a global education movement that makes education a force to unite people, nations and cultures for peace and a sustainable future. UWC is comprised of schools and colleges in 17 countries, with national committees and selection contacts in more than 155 countries. UWC fosters a lifelong commitment to social responsibility, and to date has inspired a network of 60,000 alumni who believe it is possible to work for positive change.

The majority of students attending UWCs are selected by UWC national committees. In support of the belief that education should be independent of a student’s ability to pay, 70% of national committee selected IB Diploma students receive full scholarships. The UWC movement places a high value on experiential learning, outdoor education, service and other cultural understanding, alongside the academically challenging International Baccalaureate Diploma Programme (IBDP).

About UWC ISAK Japan

UWC ISAK Japan is Japan’s only full-boarding international high school and the newest member of the United World Colleges movement. Following the Japanese school system, UWC ISAK is a three-year high school, with all students in grades 11 and 12 following the IB Diploma Programme curriculum. The school is accredited by the Japanese Ministry of Education (MEXT) and all graduates receive a Japanese high school diploma. Currently 173 students from 57 countries attend UWC ISAK Japan, with 70% of students receiving full or partial need-based scholarship support. 30% of enrolled students are Japanese, with the remaining 70% coming from homes outside of Japan.


Karuizawa is located in Nagano Prefecture, home to the 1998 Winter Olympics and fondly referred to as the “Roof of Japan.” Karuizawa has been attracting an international mix of visitors since the late nineteenth century. The mountainous climate keeps Kaurizawa cool and comfortable during Japan’s summer months, making it a popular escape from Tokyo’s heat and humidity. Karuizawa experiences four seasons with regular snow in the winter which generally lasts from early December through February. Monthly temperatures average between 21 and -5 throughout the year.

While the full-time population of Karuizawa is fewer than 20,000, the population of the town increases dramatically during the summer tourist season. From Tokyo, it takes approximately 70 minutes to reach Karuizawa station on the Shinkansen (Japanese bullet train).

Karuizawa is a favorite destination for outdoor enthusiasts and offers year-round recreation including hiking, cycling, tennis golf and skiing. In addition, a vibrant arts & crafts scene includes art galleries and museums, a performing arts center, a symphony hall, and and a community symphony. There are also many good restaurants with wide ranging cuisines, a large upscale outlet mall with designer shops, a variety of onsen hot springs and a local volcano, Mt. Asama.

UWC ISAK Japan is located on the outskirts of Karuizawa, in a quiet residential community and the school is not within easy walking distance to a train station or a large supermarket. Schooling options for faculty children are limited to the local public schools where all instruction and communication is in Japanese. We are not able to guarantee admission to UWC ISAK for faculty children in grades 10-12 or to guarantee scholarships if faculty children are admitted.

For more information about the town of Karuizawa, please go to the following website:

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5827-136 Nagakura
Karuizawa, Kitasaku-gun,
Nagano 389-0111


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